![]() ![]() Our natural instinct is to respond as soon as a message pops up, but the reality is that most messages don’t require immediate attention. The problem is that if you don’t immediately attend to a message, it can get missed in the message stream. It’s become a habit to communicate via Slack, whether it be banter, project statuses, quick inquiries, or urgent one-on-one requests. In our team, for example, we’ve used the team-chat system Slack for over two years. With the increasing number of messaging services and mediums available to us, it’s often far from obvious which channel to use in which situation. Use appropriate team communication channels Different speeds require different channels. Everyone likes to help and it doesn’t take much to get sucked into unnecessary conversations. Instead, ask the specific team member who can help and don’t bother the others. Oftentimes by hitting pause, you’ll realize you can handle the situation yourself.Īvoid asking the whole team a question. Refrain from interrupting teammates unnecessarily. Consider stepping out of the office to a more private space. Often, when one person is in a conversation, everyone else in the room is also in that conversation. Here are a few points that should be common courtesy but which are often ignored.īe considerate when having discussions or taking phone calls. A starting point is to be mindful of your behavior. ![]() If your office environment is impacting on productivity, first consider what you can do to make changes. But they can also be a huge productivity killer. Open space offices are fun, social environments, and that’s great. Photo credit: Rescue Time by Frederik Vincx 4. If you’re often lured down the Internet rabbit hole, consider installing an app that tracks time on your computer, or an app that temporarily restricts access to certain websites. Silence the audio notifications on your phone even better, hide your phone from sight. Turn off email alerts and desktop notifications. Simple, right? But first you’ll need to minimize those ever-tempting distractions. ![]() To get work done you obviously need to focus. We can even lose up to 40% efficiency by task switching.Įvery company has distractions aplenty: banter, quick questions, meetings, emails, social networking, instant messages… all this prevents you from achieving your goals. Each time we lose focus and then switch back to a task it takes a few minutes to get back on track. And it’s not just the minutes (or hours) we spend on what distracted us in the first place. I’m not making excuses, but we’re impulsive creatures and wired to focus on new things.ĭistractions squander time. I know I’m not the only one with surfing the Internet regret. On LinkedIn I immediately get drawn to my network updates Before I know it, I’m watching clips from “The Voice” or “X-Factor” on YouTube, wondering where the last half hour went. I’ll read an email, which prompts me to check out someone’s LinkedIn profile. I get lost on a surfing safari at least once a day, despite my best intentions. Looking for a good personal to-do app? Our team rates Todoist because it has a snappy UI and works across devices. Instead of wasting minutes determining priorities, you can get going straightaway. A to-do list (kept up-to-date) is a huge timesaver. If you’re ahead of yourself, you’ll know what needs doing before the day’s started. Then raise the bar by ticking off some smaller jobs if you can. Identify your most important task for today, and make it your mission to get that task done at the very least. Studies have shown you have the most willpower in the morning. It’s working on what matters and doing that well. Start with what mattersīeing productive isn’t working fast. We revisited the productivity books we’d read over the years and (re)discovered 10 core principles for boosting office productivity. There were too many distractions from colleagues, clients, and all our buzzing and blinking devices. Our growth was fun and exciting, but it had affected individual performance. Recently, it became obvious that my team’s productivity was suffering. Great, right? But success has its downside. We’ve expanded quickly at Prezly: my software team grew from three people to nine in just one year. ![]()
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